Skip to content Skip to navigation

Grants Accountant

List Date: 
Friday, July 13, 2018
Close Date: 
Tuesday, September 4, 2018

SUPERVISOR: Grants and Accounting Manager


The Gulf of Maine Research Institute (GMRI) pioneers collaborative solutions to global ocean challenges. Our scientists explore dynamic ocean systems from marine life to environmental conditions to coastal economies. We infuse our discoveries into the policy arena and design solutions with fishermen and seafood business to protect fishery resources, harvest them responsibly, and market them as premium quality food. We share our discoveries with the public and nurture a culture of leadership in communities that depend on the sea. Our education programs cultivate science literacy and build a foundation of collaborative problem-solving among our next generation of leaders, scientists, citizens, and stewards. Each year, we serve over 25,000 stakeholders from Cape Cod to Nova Scotia.

GMRI is a non-profit charitable organization, operating under the demanding requirements of federal grants regulations and maintaining complex documentation and fund accounting systems to meet legal requirements and to ascertain ongoing governmental confidence in the accuracy and detail of our financial and reporting systems.

The Grants Accountant will work with the Grants & Accounting Manager in the setup, maintenance and monitoring of grants and projects. Responsibilities include grants/contract routing, review of grant documents, and the setup of grant/project information in the accounting software program in collaboration with departmental administrators. Other job responsibilities include tracking deadlines and spending on subcontracts and subawards, accounts receivable, grant financial reporting and monitoring awards for grant compliance.

The Grants Accountant should be proactive in assessing grant management needs of the organization and maintaining the integrity of the financial information systems and grant accounting functions. The Grants Accountant will interact with all departments and work closely with the Grants & Accounting Manager and other members of the Finance & Administrative Team.


  • Grant oversight including monitoring awards for compliance with federal, state and foundation regulations; budget to actual expenditures; subaward activity, review of project expenditures before accounts payable processing, and review of bi-weekly timesheets for project allocations.
  • Accounts receivable process including creation of monthly invoices for funding agencies, recording payments and monitoring invoices that may be overdue.
  • Assist with the maintenance of financial information systems for all project documentation. Works with project managers and administrators to provide access to project information in the accounting and budgeting software systems.
  • Responsible for monthly project general ledger activity review for accuracy and compliance, assisting with monthly fringe and indirect allocations, and setting up of project records and budgets in the accounting and budgeting software systems. 
  • Assist with financial reporting by tracking all grant related financial deadlines in the Financial Edge, preparing reports for funders in the SF-425 format, and distributing annual Single Audit reports to funding agencies as required.
  • Participates in annual audit activities, including but not limited to preparation of the Schedule of Expenditures of Federal Awards (SEFA) report

Required Qualifications

GMRI seeks a candidate with demonstrated grants accounting experience, strong oral and written communications skills, a friendly and professional demeanor, and an interest in expanding their knowledge in a dynamic and entrepreneurial setting.

Specific requirements include:

  • B.A. or B.S. degree, in accounting or business or equivalent job experience
  • At least three years of non-profit grants accounting experience. Four or more years’ experience preferred.
  • Experience with federal grants, cost principles, and with the filing of federal financial reports.
  • Experience with the pre and post award process a plus.
  • Strong organizational skills to manage and complete multiple and frequent deadlines in addition to responding to the daily needs and requests of program staff
  • Self-motivated, collaborative, and flexible
  • Demonstrated interpersonal skills with a variety of levels of management and outside contacts
  • Ability to work well independently and collaboratively while maintaining a positive perspective in a dynamic, energetic and rapidly evolving organization
  • Adept oral and written communication skills
  • Accurate and keen attention to detail
  • Solid computer skills in Microsoft Outlook / Exchange, Excel and Word. Experience with fund accounting software and / or Blackbaud’s Financial Edge software a plus.
  • Interest in the Gulf of Maine, coastal communities, science, and education.


The application deadline is September 04, 2018.  CLICK HERE  to submit cover letter and resume. Note that you will be navigating away from the GMRI website. Questions should be referred to However, we will not accept resumes sent to this address. Incomplete or late applications will not be considered.

We are proud to confirm our long-standing policy and commitment to providing equal access and equal employment opportunities in all terms, conditions, processes and benefits of employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or veteran status.  Our employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or veteran status.

Applicants and employees are encouraged to voluntarily self-identify their race/ethnicity, gender, disability status and veteran status to assist us in fulfilling various data reporting requirements of the federal government. This self-identification is completely voluntary, will be kept strictly confidential and separate from your application data, and used only to meet federal reporting requirements. Providing or declining to provide this information will not result in adverse action of any kind.