The Gulf of Maine Research Institute (GMRI) has emerged as a catalyst for solutions to complex challenges at the nexus of Maine's marine ecosystem and our economy. GMRI is widely respected as one of the top marine research institutions in the Northeast. Our fusion of science, education, and community gives us range to effect change from multiple directions. Our objectivity and commitment to collaboration make us the go-to organization for communities grappling with contentious political issues and new business systems. We are making a long-term investment in science literacy as a cornerstone of a 21st century economy by providing programs to ignite the curiosity, ambition, innovation, and problem-solving potential of Maine's next generation.
GMRI is seeking a Data Administrator to serve as a key member of our Development Team. The primary responsibility for the Data Administrator is to maintain accurate and up-to-date constituent and event records in a relational database [currently Raiser's Edge]. As much as 50% of this positions will focus on data entry and maintenance. The balance will involve extraction and formatting of mailing lists, reports, and other tools/analysis as needed for timely and effective donor cultivation solicitation, and stewardship, as well as a variety of tasks to ensure the security and integrity of the database and other online systems. This position requires an aptitude for maintaining high volumes of data with meticulous attention to detail and an ability to derive personal satisfaction from working behind the scenes to support the efforts other team members in fundraising and communications. It requires a self-starter, who can work both independently and in close collaboration with other team members, and who can prioritize effectively when faced with multiple competing demands.
The Data Administrator will be responsible for several key areas of data management for GMRIs development department: data entry, database integrity and system management, and reporting/list generation.
−Regular integration between constituent database and e-mail communications system(s).
-Periodic review and update of Raisers Edge coding structures and tables;
−Global and record specific maintenance;
−Regular attention to key data such as deceased, no valid address, constituency,
solicitation/stewardship status, relationships, actions, appeals, and appropriate attribute codes;
−Review database for duplications frequently; and
−Perform period spot checks of data entered by other organization-wide users to ensure
consistency and accuracy of data.
Security, Training, and Support
GMRI Appeals and Constituent Communications
Print Appeals (currently 3-5 discrete mailings per year), Newsletter (quarterly), Events, (multiple) and Holiday Card
As part of GMRI's Development team, the Data Administrator participates in weekly staff meetings and supports GMRI's commitment to growing our base of support and increasing public awareness about our institution and mission.
Given that GMRI is a small, lean marine education and research organization, the Development Data Administrator will be expected to be flexible and assist with other tasks that may arise, however challenging or menial. There is also significant opportunity, based on the Data Administrators skill and interests and the organizations needs, to utilize initiative and creativity in expanding responsibilities in both the Development and Community Relations areas.
GMRI will seek candidates with strong data entry, management, and analytical skills, multi-tasking ability, oral and written skills, a friendly and pleasant office and phone demeanor, familiarity with Microsoft Office software, prior administrative experience, project management skills, interest in working in a demanding and changing workplace, and an interest in marine education and research. Specific qualifications include:
B.A. or B.S. with demonstrated work experience in data entry and manipulation in a relational database (with direct experience in Raisers Edge or similar fundraising software a strong plus);
Skilled in exporting to and manipulating data in Excel and/or or report writing programs, as well as mail merge functions (experience with pivot tables a plus);
Please submit cover letter, resume, and the names and addresses of three references by September 3, 2013 to ensure full consideration. To apply for this position, please Click Here
Note: you will be navigating away from the GMRI website.Questions should be referred to firstname.lastname@example.org. Please note that we will not be accepting resumes sent to this email address. Incomplete applications will not be considered.
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